Moveout Procedure

As the academic year draws to a close, we need to share key details about the process and timeline for moving out of the residence halls. This information will help ensure you’re well-prepared for a smooth transition. Please note that all non-graduating students must vacate the residence halls within 24 hours after their final exam or by 5 p.m. on Saturday, May 4, 2024—whichever occurs first. Strictly, no exceptions will be made. Failure to vacate by the specified hall closing date will result in a charge of $100 per hour after the 5 p.m. deadline.

Click here to review the final exam schedule. 

Graduating Seniors Move-Out

The residence halls close promptly at 8 p.m. on Sunday, May 12, 2024, for graduating seniors ATTENDING SENIOR WEEK EVENTS. All residents will be expected to remove themselves and their belongings from their room (and building) by this time. No entry will be allowed after 12 p.m. on this day. No exceptions. If you leave after the closing deadline, you will be charged $100 per hour after 12 p.m..  Please utilize “Senior Week” to pack and prepare for move-out. We want you to be able to enjoy graduation day, and the day will be easier if you take some time during the week to clean, pack, and prepare for closing. In past years, residents who have moved out Friday night and returned their keys before graduation have had a relaxing and celebratory graduation day. We highly encourage you to take this opportunity to celebrate without the stress of moving out.


Whether one or all room residents are checking out, an inspection of the entire room and/or bedrooms (including common spaces) being vacated must be completed. All students must return their room in as good condition as it was received – with allowance for reasonable and customary wear and tear.  If there is any damage or need for extraordinary cleaning, the RA will try to establish responsibility among the room’s residents at that time.  This information will be recorded on the room condition report (RCR).  Residents are encouraged to determine responsibility for damages and submit it to the Director of Experience (via MU email account) before the move-out appointment. Determination of a responsible party is important because all room residents will be assessed a portion of the cost if the responsible individual is not identified.

To make your checkout transition smooth, please follow the procedures below and ensure you check out properly. It will save you headaches and probably some money, too:

  • Schedule a check out time with your Resident Assistant by Friday, April 26, 2024 (All sign-up links will be sent out after your building/floor meetings with your RAs).
  • Before meeting with your RA, remove all personal belongings from your room, bag your trash, and take it to the dumpsters. You will be responsible for any trash left in your room, hallways, baths, or common areas.
  • Lock the windows and pull the blinds down. During closing, be sure to keep your room door locked at all times.
  • Remove nails, tape, putty, etc., from walls, ceilings, and doors. The residents of the room may be billed for any damage caused by adhesive or nails.
  • Meet with your RA at the scheduled time and inspect your room together. The RA will review your RCR with you, including discrepancies and possible charges. Please note the Office of Student Living makes final billing decisions, not your RA.
  • Return your key(s) to your RA and sign and date your RCR form.

All students are REQUIRED to checkout with a RA. You must schedule a move-out time by Friday, April 26, 2024 if not before.


Keys must be returned when you check out. The charge for a lost key is $350. All rooms with a lost key will be re-keyed.


Failure to meet the moveout deadlines above will result in an immediate $100.00 fine ($75.00 minimum late check-out fee, with an additional $25.00 per hour not to exceed a grand total of $500.00) with the possibility of additional monetary fines.

Spring Athletes only:  The athletic department will arrange for student-athletes who are participating in a sport past the closing date to remain in university housing past Saturday, May 4th.  Only student-athletes confirmed by the athletic department may remain past the move out deadline.          


Residents may borrow moving carts from the front desk of Rowley, Ostapenko, or Gerard, by presenting their Marymount Student ID.  If a cart is damaged or not returned, the resident will be billed. 


If you have been assessed any damages, that amount will be placed on your student account.  Charges will be posted to your account by May 31, 2024.  Residents are financially responsible for all damages caused to their room and common areas with the exception of items recorded on the Room Condition Report (RCR) form upon moving in. After all residents have moved out of the room, the Office of Student Living staff will inspect it.  If damages are discovered, furniture items are missing or left behind, or any portion of your space is not properly cleaned, a charge will be assessed and split equally among occupants of the room or suite.  Damage fees may include excessive trash.   If you are not responsible for damage, it is incumbent upon you, the resident, to discuss with your roommate(s) to decide who will accept responsibility. Taking responsibility for damages must be done in writing, and have signatures of all residents of the room or suite. Submit responsibility of damages to the Office of Student Living.  All damage fees are final.

The following are not considered normal wear and tear and may result in fines or damage billing:

  • Dirty room (not swept, trash left in the room, etc.)
  • Wall damage: holes, paint, tacks, or nails not removed from walls; adhesives, putty, tape, etc., remaining on walls.
  • Stained or ripped mattress/pads
  • Furniture not in the room or improperly assembled.


To create an environment for studying for final exams, 24 hours of quiet will be in effect from 11:59 p.m. on Saturday, April 27th, until 9:00 a.m. on Friday, May 3rd.

Policy violations occurring at the end of the semester will be addressed. If necessary, judicial hearings will be held in the summer, regardless of a student’s place of residence next year (on or off campus). In addition, if behavioral problems occur, students may be asked to check out immediately. You will not be permitted back into the residence halls once you have checked out (due to a policy violation).

***** IMPORTANT *****

It is your responsibility to schedule a time to move out with your RA.  Failure to appropriately move out (packing and leaving without going through this process with a staff member, giving your keys to your roommate/friend/family member to pass onto staff, taking excessive time to move out of a room, rescheduling checkout multiple times, last minute checkout, etc.) will result in a $250 fine.