Pre-Award Roles and Responsibilities
| Pre-Award Roles and Responsibilities |
Primary Responsibility | Other Collaborator(s) | Final Approval(s) |
|---|---|---|---|
| Provide guidance and resources for grants proposal development | OSP | ||
| Provide guidance to PIs regarding specific grant announcements (i.e. eligibility requirements, restrictions, etc.) | OSP | ||
| Complete and submit “Request for University Support to Pursue External Funding” | PI | Submit to Dean/Division Head and then to OSP | OSP typically; VP, Financial Affairs if significant matching funds or limitations related to indirect costs |
| Confirm (or agree to modifications of ) the timeline for submission of proposal documents outlined in the “Request for University Support to Pursue External Funding Form” | OSP | Input from PI | OSP |
| Identify a lead person for each section of an application (i.e. narrative, bio sketches, facilities, data management, technical assurances, etc.) | PI | OSP for technical assurances | |
| Complete body of the proposal | PI | Co-Investigators; Collaborators | |
| Review PI-prepared proposal to ensure consistency with the sponsor’s requirements and guidelines | OSP | Consult with AOR, as appropriate; other subject matter experts | |
| Prepare complete proposal for submission to the sponsor | PI | OSP is available for consultation, as applicable | |
| Obtain official university statistics about the characteristics of Marymount University’s students and faculty, as needed to support the development of a grant | PI | OSP assists PI where appropriate; PIE Office for University data | |
| Secure approval for needed course release time, as proposed in the project’s budget | PI | Consult with OSP for personnel budget requirements | Dean/Division Head |
| Prepare grant budget based on the specific resources and needs of the proposed project | OSP | In consultation with PI | AOR |
| Confirm level(s) of Administrative approval required and submit for review prior to submitting to sponsor, as indicated | OSP | AOR | |
| Submit approved proposals for funding to the sponsor | PI | OSP may upload documents prepared by PI | AOR confirms accuracy and submits on behalf of the university |
| Maintain funding agency’s online user accounts | OSP | AOR | |
| Provide or obtain institutional certification letters and/or assurances as required by the funding agency | OSP | AOR | |
| Coordinate preparation, review, and approval of the University’s “Letters of Commitment,” if required by a funding agency or lead institution (if MU is a sub-recipient) | OSP | PI on the award; OGCC |
AOR
|
| Prepare, review, and approve sub-award agreements and related materials | OSP | OGCC | AOR/VP, Financial Affairs |
| Serve as the primary liaison to manage the administration of the sub-award agreement with the lead organization | OSP | ||
| Assure compliance with federal and non-financial guidelines and regulatory requirements | OSP | PI | AOR |
| Review and accept the “Notice of Award” on behalf of the university | OSP | PI/OGCC | AOR |
