Conference Travel Support for Students

Student travel reimbursement applications are now closed for the remainder of the academic year.

Requests submitted before December 2025 will continue to be reviewed, but we are not accepting any new applications at this time. Please check back for updates regarding potential opportunities in the spring.

Marymount University recognizes the important role attending professional conferences can play in the scholarly growth and career advancement of our students. As such, the Marymount Office of Research provides a Conference Presentation Travel Award for students presenting scholarly or creative works at external professional conferences. This includes funding for registration and travel costs (up to $750). These funds are available to both undergraduate and graduate Marymount students.

Eligibility Requirements

  • Students must have completed at least one semester (or at least 9 academic credits) of study at Marymount University in a degree program;
  • Be registered for classes at the time of application and travel;
  • Be in good standing and make satisfactory progress toward a degree;
  • Have an abstract/paper submission accepted at the conference.

Application Procedures

All students are required to submit their completed applications here. Please submit all requests at least six weeks before travel, and preferably even earlier, to take advantage of the savings associated with early registration and timely booking of travel and lodging.

You should anticipate an email response to your completed application within two weeks, confirming the receipt of your submission, and identifying any stipulations on the award. All email communications will be through your Marymount email account.

Reimbursement for Travel Expenses:

Before Travel (Pre-Travel Submission)

Submit your request before departure to receive approval for travel support. Complete this form and upload the following documents:

  • Acceptance Letter (if applicable) – confirming your participation, presentation, or invitation
  • Support Letter – from your supervisor, advisor, or department verifying institutional approval
  • Estimated Budget or anticipated costs
  • Signed Office of Research Acknowledgement Letter

Pre-travel approval must be submitted before any trip arrangements or expenses are finalized.

After Travel (Post-Travel Submission)

After returning from the conference, the following materials must be submitted through this form in order to process reimbursement.

  • Summary of Conference Experience (at least one paragraph summarizing the activities you participated in at the conference)
  • Presentation Materials (i.e., PPT, Poster)
  • Confirmation of travel (for example, airline boarding pass stub, hotel bill).
  • Completed and signed student travel expense form, listing expenses. Complete the form electronically, as it automatically calculates totals across categories. All international expenses must be converted to USD.
  • Original receipts for all items for which reimbursement is being requested (please remember to keep a copy of these receipts for your records)
  • Completed and Signed W-9 Form
  • Additional Documentation – if requested by the finance office

We recommend submitting your request within 10 business days of returning from travel to process reimbursement.

Typical Level of Support for Student Conference Travel Awards

Conference travel support is available with the general restrictions described below.

  • For students giving a presentation at a major conference, a conference presentation travel award of up to $750 will typically be allowed.
  • If multiple students are co-authors on the same presentation, the presenting author will receive the full $750 for the conference travel award. Conference registration awards will be provided for up to 3 additional co-presenters
  • Some schools or programs have additional or alternative funds available to support student conference travel. Thus, always check with your advisor or school director about the potential of alternative funding possibilities.

All students who receive an Office of Research travel award to present their scholarly or creative work at an outside conference are expected to also submit this work to the annual Marymount Student Research Conference, which occurs every year in April. Please click on the hyperlink to access information about Marymount’s Student Research Conference.

For more information or if you have any questions, please email or .