Getting Started / Requesting Accommodations Steps

STEP 1) Complete and submit appropriate documentation to complete an Accommodation Request

CLINICAL DOCUMENTATION

Gather your most recent clinical documentation from your licensed provider that completed the appropriate evaluations/assessments to diagnosis your documented disability and/or impairment you are seeking an accommodation request for as a Marymount University student.  SAS will review your accommodation request based on measuring the following information from your clinical documentation.  Please not the clinical documentation needs to provide at minimum the 4 information points below:

  1. Diagnosis of physical, learning and/or mental health disability/impairment
  2. Severity level of the diagnosed disability/impairment and how it impairs the student
  3. Frequency of the diagnosed disability/impairment and how often it affects the student
  4. Impacted areas at Marymount that affect the student’s functioning based on their disability/impairment

Below are examples of appropriate primary and supplemental documentation, depending on the accommodation request, that may provide the appropriate level of information:

PRIMARY CLINICAL DOCUMENTATION EXAMPLES

  • Educational or Psychological Assessments/Evaluations: Commonly used in educational settings to understand an individual’s strengths and weaknesses, diagnose learning disabilities or other conditions, and inform the development of appropriate educational interventions and accommodations.
  • Medical Records: These records provide information about a student’s diagnosis, treatment history, and the healthcare provider’s assessment of a student’s condition. They can include reports from doctors, specialists, or therapists.
  • Diagnostic Reports/Assessments: Reports from medical tests or evaluations that confirm a student’s diagnosis, such as MRI scans, X-rays, blood tests, or psychological assessments.
  • Letters from Licensed Healthcare Professionals: Letters or statements from qualified healthcare professionals, such as physicians, psychologists, or counselors, that outline the nature and impact of a student’s condition on their ability to participate in academic activities.

SUPPLEMENTAL DOCUMENTATION EXAMPLES

  • IEPs and/or 504 Plans: High school, middle school and grade school education plans, such as IEPs and 504 Plans, are customized plans tailored to meet the unique learning needs and challenges of a particular student.  These cannot be “transferred” into the post secondary academic setting as these plans are developed under different regulations following IDEA and Section 504 requirements to ensure students are successful relative to their abilities in the K-12 system. At the collegiate level, including Marymount, we develop accommodations for our students by following the ADA and Section 504 (and the way disabilities under the law are defined).
    • Please keep in mind, some of these plans have the attached evaluations or assessments that were used to complete the IEP or 504 Plan which could count as the clinical documentation if it is completed by a licensed clinical professional that states your diagnosis, its level of severity, frequency and impacted areas in an academic setting.
  • Post Secondary Accommodations Sheet: Previous post secondary institutions accommodation sheets are able to be reviewed to see what was previously approved by another institution; however, Marymount would still require new or existing clinical documentation that was used to create the previous institutions accommodation sheet.

REGISTRATION DOCUMENTATION

Complete the 1) Student Access Services Request Form and 2) Student Information Release Form from the SAS Forms Page and add with your clinical documentation to complete your accommodation request.

Submit the clinical documentation and SAS Registration Forms via the following methods to submit your accommodation request(s) for review.

  • Mail to: Marymount University ATTN: Student Access Services  2807 North Glebe Road Arlington, VA 22207
  • Hand deliver to: Student Academic Hub, 1004 Rowley Hall, Main Campus
    • Students should only drop off their registration and clinical documentation with an SAS team member.
  • Email: access@marymount.edu
    • SAS recommends password protecting your submitted files via email

STEP 2) Schedule an SAS Intake Session

Once a review of a student’s accommodation request is reviewed, SAS will reach out to the student via their Marymount student email to schedule an intake session to review the results of the review.

STEP 3)  Meet with SAS for an Intake Session

  • Intake meetings typically last about 1 hour and can be conducted on in person on campus, the telephone, or virtually via Zoom or another platform.
  • Students may choose to bring a parent or advocate with them to this meeting.
  • Students are required to participate in the interactive process.  During this meeting, students should be prepared to discuss:
    • Requested services, supports and accommodations
    • Services and accommodations used in the past
    • Any impairments and how they affect/impact daily functioning; specifically within an academic setting
    • Any impairments and how they limit access to learning, and engagement within various environments
    • Current medications and how they affect/impact daily functioning; specifically within an academic setting