Benefit Deductions on Leave of Absence

Absence for less than one month 

If you will be on leave for less than one calendar month, please disregard this information as your insurance premiums will continue to be deducted from your bi-weekly paycheck. 

Absence for a month or longer 

If you will be on a Leave of Absence, paid or unpaid, for an entire calendar month or longer, contact Human Resources Benefits at hr@marymount.edu, they will work with you and explain your insurance options for the duration of your leave.   

 Insurance

View your coverage in Workday under Benefits and Pay.  If you will be on unpaid leave, or don’t have enough accrued leave to supplement your pay while on leave, these are your options: 

 If you elect to maintain insurance while on a Leave of Absence:

  1. Payment for each month is due by the first of the month. The preferred method of payment is the online payment system, however payment may be made by check or money order. Failure to pay by the first of the month may result in cancellation of insurance coverage. 
  2. Options to pay: 
    1. Debit or Credit Card.  MasterCard, Visa, Discover and American Express are accepted. Credit card payments are not accepted by phone. (Not Available until July 2024) 
    2. Check or Money Order 
    3. Make payments payable to:  
      1. Marymount University 
      2. Include your MU Employee ID 
      3. Write “Employee Insurance” on the check or money order 
      4. Mail to: Marymount University, 2807 North Glebe Road, Arlington, VA  22207 
    4. For billing or payment questions, please contact Benefits at hr@marymount.edu.  

If your insurance coverage is suspended while on leave:

  1. You will not have coverage until you return to work in a benefits eligible position.   
  2. You have 31 days from the date of your return to a benefits eligible position to update your elections. 
  3. Failure to update your elections may result in cancelation of coverage. 

 Flexible Spending and Health Savings Accounts (FSA and HSA)

If you are on unpaid leave, or don’t have enough accrued leave to supplement your pay while on leave, your contributions to the FSA and HSA will stop as of the last day of the month in which your monthly contribution was made.  Contributions will resume the date you return to work in a benefits eligible position. 

 If your accrued leave is enough to supplement your pay and cover any insurance and benefit deductions, your contribution will continue for your FSA and HSA accounts. 

 To continue your FSA and HSA contributions, while on a Leave of Absence: 

  1. Payment for each month is due by the first of the month. The preferred method of payment is the online payment system, however payment may be made by check or money order. Failure to pay by the first of the month may result in cancellation of insurance coverage. 
  2. Options to pay: 
    1. Debit or Credit Card.  MasterCard, Visa, Discover and American Express are accepted. Credit card payments are not accepted by phone.  (Not Available until July 2024) 
    2. Check or Money Order 
    3. Make payments payable to:  
      1. Marymount University 
      2. Include your MU Employee ID 
      3. Write “Employee Insurance” on the check or money order 
      4. Mail to: Marymount University, 2807 North Glebe Road, Arlington, VA  22207 
    4. For billing or payment questions, please contact Benefits at hr@marymount.edu.  

Retirement  

Employee and employer contributions to the Marymount Retirement program (VOYA), will stop with your last paycheck when on unpaid leave. Contributions will resume upon return to work. 

Other Voluntary Deductions

If you are on unpaid leave and enrolled in other voluntary benefits that have payroll deductions, i.e. voluntary life insurance, or Legal Resources, you may be able to continue coverage by making payments monthly through the above procedure.  If you are enrolled in direct pay voluntary deductions, you will need to contact the vendor if you need alternative billing arrangements.  

Important Reminders

Time Off Accruals

You may use your accrued leave to supplement your pay while on a Leave of Absence.  Refer to the University Leave and Absence Policy for any restrictions. 

 If you are on an unpaid Leave of Absence and are not using leave to supplement your pay, you do not earn any leave accrued until you return to work in a benefits eligible position.  

 Summer Months 

If you are faculty and employed on the basis of an academic year (August-May) and your leave is during the spring semester, your leave status will continue through the summer months. 

 Termination of Employment 

Insurance coverage maintained while on leave will end on the last day of the month in which you separate from employment. Eligible employees and their dependents may continue insurance coverage through COBRA. 

 Information about Types of Employee Leaves