Accounts Payable

Accounts Payable (AP) is responsible for processing invoices for all non-payroll related transactions. The Accounts Payable team is dedicated to providing timely payments to all internal and external customers. All requests for payment must be submitted in Workday.

Please use the following chart as a guide to determine the appropriate Workday task to use:

Supplier Invoice Request (SIR) Only use for the following non-procurement expenses:	Non-Staff Expense Reimbursement Student Non-Service Stipends Honorariums
Create Receipt Use for all procurement-related invoices:	Invoices for goods Invoices for services
Spend Authorization Use for pre-travel approval	Staff travel pre-approval Staff travel advances
Expense Reports	Commercial card allocation Expense reimbursement for travel (Spend Authorization required in advance) Expense reimbursement for non-travel Expense report using Workday Mobile

When submitting invoices, verify that the supplier is in Workday. If the supplier is not in Workday, use “Create New Supplier Request” to have the vendor added into the system.