{"id":20098,"date":"2024-05-17T11:53:09","date_gmt":"2024-05-17T15:53:09","guid":{"rendered":"https:\/\/marymount.edu\/?page_id=20098"},"modified":"2024-05-17T11:53:09","modified_gmt":"2024-05-17T15:53:09","slug":"accounts-payable","status":"publish","type":"page","link":"https:\/\/marymount.edu\/faculty-and-staff\/financial-services\/procurement-and-payables\/accounts-payable\/","title":{"rendered":"Accounts Payable"},"content":{"rendered":"
Accounts Payable is responsible for processing vendor payments, students (non-service, awards, etc.) employees (travel and non-travel reimbursements) and non-employees (travel reimbursements).\u00a0\u00a0<\/span>\u00a0<\/span><\/p>\n There are limited circumstances in which a personal payment (cash, credit\/debit card) is the appropriate method to conduct university business. Most purchases must be made through Procurement and\/or with a Marymount P-Card. Marymount employees and students may occasionally incur non-regular or emergency expenses while conducting official university business. Please follow the guidelines below when requesting an employee or student reimbursement.<\/span>\u00a0<\/span><\/p>\n Eligible reimbursement expenditures are limited to:<\/span><\/b>\u00a0<\/span><\/p>\n Purchases not eligible for reimbursements include:<\/span><\/b>\u00a0<\/span><\/p>\n Accounts Payable processes payments for all purchases of goods and services at the university. Departments are responsible for submitting a Service Invoice Request (SIR) in Workday, attaching appropriate documents required for payment in a timely manner. Vendors should always send invoices directly to the requestor in the purchasing department. SIR Job Aid<\/a><\/span><\/p>\n Student stipends are paid only when the purpose is to further the student\u2019s education and training and provided by Marymount University and does not represent compensation or payment for services.\u00a0 Examples are an Academic Award, Participation Support Allowance, or Honorarium.\u00a0 Process as an SIR in Workday.\u00a0 SIR Job Aid<\/a><\/span><\/p>\n Taxation:<\/span><\/b>\u00a0 If applicable, domestic students will receive a 1099-Misc from Accounts Payable.\u00a0 Foreign Nationals\/Non-Resident Aliens: Taxable\/Reportable on 1042-S (any amount) with 30% tax withholding, unless a tax treaty or reduced rate applies.<\/span>\u00a0<\/span><\/p>\n Other:<\/span><\/b>\u00a0 Scholarships and Fellowships are paid through Student Financials.\u00a0 Graduate Assistantships are paid through Payroll.\u00a0\u00a0<\/span>\u00a0<\/span><\/p>\n An honorarium is a one-time token gesture of appreciation for a special, non-recurring activity or event for which a fee is not legally or traditionally required. There is no contract, the fee is not set or negotiated by the recipient, and the honorarium may not be paid to a third party (corporation, business or partnership). If payment is negotiated and agreed upon, it is considered a contractual agreement, not an honorarium. The amount of an honorarium should not be set to compensate for lost fees, wages, or other opportunity costs incurred by the recipient.\u00a0 Process as an SIR in Workday. SIR Job Aid<\/a><\/span><\/p>\n A. Reimbursement<\/span><\/b>\u202f<\/span><\/b><\/p>\n B. Other Allowable Travel Expenses<\/span><\/b>\u202f- Refer to <\/span><\/b>Planning Travel<\/span><\/i><\/b><\/p>\n C. Third Party Reimbursements, Rebates, and Promotions<\/span><\/b>\u202f<\/span><\/b><\/p>\n D.\u202f Personal Expenses (not eligible for payment with P-card or reimbursement)<\/span><\/b>\u202f<\/span><\/b>\u00a0<\/span><\/p>\n E.\u00a0 Refer to Travel Policy for more information.<\/span><\/b><\/p>\n","protected":false},"excerpt":{"rendered":" Accounts Payable is responsible for processing vendor payments, students (non-service, awards, etc.) employees (travel and non-travel reimbursements) and non-employees (travel reimbursements).\u00a0\u00a0\u00a0 Expense Reimbursements (Non-Travel)\u00a0 There are limited circumstances in which a personal payment (cash, credit\/debit card) is the appropriate method to conduct university business. Most purchases must be made through Procurement and\/or with a Marymount […]<\/p>\nExpense Reimbursements (Non-Travel)<\/span>\u00a0<\/span><\/h2>\n
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Pay Invoices\u00a0<\/span>\u00a0<\/span><\/h2>\n
Non-Employee Student Stipends\u00a0<\/span>\u00a0<\/span><\/h2>\n
Non-Employee Honorariums\u00a0<\/span>\u00a0<\/span><\/h2>\n
Travel Expense Reimbursements\u00a0<\/span>\u00a0<\/span><\/h2>\n
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