\u00a0<\/span><\/p>\nFor Travel Meals information refer to University Travel Policy.\u00a0<\/span>\u00a0<\/span><\/p>\nTypes of Non-Travel Food and Beverage Expenditures\u00a0<\/span><\/h2>\nBasic types of food purchases are catering and business meals, and supplies\/food and drink. The preferred payment method for food and beverage expenditures is the Purchasing Card (P-Card). Non-travel meals must adhere to the procedures noted below.<\/span>\u00a0<\/span><\/p>\nCatering<\/h2>\n Catering is the activity of providing food and drink for a group of people, with services such as setup, staffing, and cleanup included. Food that is delivered only, such as pizza, sandwich boxes, etc., and food that is picked up at a restaurant and brought to campus for consumption is not considered catering (see Business meal below).<\/span>\u00a0<\/span><\/p>\nAll catering requests must be made through Marymount University (MU) Catering Services.\u00a0 If MU Catering cannot accommodate the request, outside catering may be hired.\u00a0 Internal Catering Services will be charged to the department\u2019s cost center.\u00a0 External Catering must be paid with a P-Card and is a tax-exempt purchase. The use of personal funds for catering is not a reimbursable expense. \u00a0<\/span>\u00a0<\/span><\/p>\nUnits are prohibited from cooking\/preparing raw food for events (i.e., cookouts, grilling foods).<\/span>\u00a0<\/span><\/p>\nExternal Catering over $5,000 must be submitted through <\/span>Procurement with a Purchase Order<\/span> and may not be paid with a P-Card. A comment explaining the business purpose and the tentative list of attendees and their affiliation\/non-affiliation with Marymount University, or a statement of impracticality must be attached to the purchase requisition.\u00a0<\/span>\u00a0<\/span><\/p>\nBusiness Meals\u00a0<\/span><\/h2>\nBusiness meals (include Business Functions, Internal Training, Other Internal events, Student Academic events, Student Club events, Student Athletic events, and RA\/RD required activities). Business meals are a meal provided at a commercial dining establishment open to the public, or at a university location if no extra service other than delivery or pickup is provided. A business meal may occur in travel or non-travel status.<\/span>\u00a0<\/span><\/p>\nExamples:<\/span>\u00a0<\/span><\/p>\n\n You and a group of colleagues take a job applicant out to lunch as part of their interview itinerary.<\/span><\/li>\n You take a non-MU colleague to dinner while at a conference to discuss business-related topics. If expensing a business meal while traveling, the meal must be claimed instead of a per diem or actual travel meal.<\/span><\/li>\n Meals with a guest speaker and other attendees.<\/span><\/li>\n Department training or retreat that lasts longer than 4 hours (Food is generally brought into the workplace and should be economical).<\/span><\/li>\n Student co-curricular function hosted by the university and focused on students. Cannot be an employee function where students are present.<\/span><\/li>\n<\/ul>\nReimbursements\u00a0<\/span><\/h2>\nWhen business meals are purchased, the senior most MU employee at the meal must pay for the entire meal.\u00a0 This avoids having a subordinate pay for a supervisor’s meal expenses<\/span>.<\/span>\u00a0<\/span>\u00a0<\/span><\/p>\nEvery effort should be made to purchase using a P-Card. Business Meal reimbursements are processed through MU Accounts Payable in Workday. The business purpose must be entered to explain the purchase. The final itemized receipt\/proof of purchase and list of attendees and their affiliations\/non-affiliation with MU should also be included in the reimbursement request. Individuals should always seek approval from their department before incurring out-of-pocket expenses. . There is no guarantee that tax will be reimbursed for out-of-pocket expenses.\u00a0<\/span>\u00a0<\/span><\/p>\nAlcohol Purchases<\/h2>\n All University Events or University Business Meals where alcohol is available must be conducted in accordance with MU Policy Alcohol Service at University Events and Business Meals. <\/span><\/p>\nAlcohol service at any on campus University Events must be provided by a MU Catering.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"Food & Beverage Procedures\u00a0 There are limited circumstances in which it is considered appropriate to provide food and beverages to personnel not in travel status, such as an annual meeting or University-wide event.\u00a0\u00a0 Food\/Beverage may not be provided at regularly scheduled or routine meetings (i.e., monthly staff meetings, quarterly unit meetings) or to boost morale […]<\/p>\n
Read More…<\/a><\/p>\n","protected":false},"author":222,"featured_media":0,"parent":20093,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"page-templates\/left-sidebarpage.php","meta":{"_acf_changed":false,"_lmt_disableupdate":"no","_lmt_disable":"","ngg_post_thumbnail":0,"footnotes":""},"acf":[],"yoast_head":"\nFood & Beverage Purchases - Marymount University<\/title>\n \n \n \n \n \n \n \n \n \n \n \n\t \n