{"id":1544,"date":"2020-09-18T19:22:43","date_gmt":"2020-09-18T19:22:43","guid":{"rendered":"http:\/\/developmenttwo.marymount.edu\/?page_id=1544"},"modified":"2020-09-18T19:22:43","modified_gmt":"2020-09-18T19:22:43","slug":"post-award-roles-and-responsibilities","status":"publish","type":"page","link":"https:\/\/marymount.edu\/faculty-and-staff\/office-of-sponsored-programs\/overview-of-services\/roles-and-responsibilities-matrix\/post-award-roles-and-responsibilities\/","title":{"rendered":"Post-Award Roles and Responsibilities"},"content":{"rendered":"\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
                        Post-Award Roles and
\n\t\t\t                           Responsibilities<\/span><\/th>\n		    Primary Responsibility<\/span><\/th>\n   Other         Collaborator(s)<\/span><\/th>\n    Final Approval(s)<\/span><\/th>\n<\/tr>\n<\/thead>\n
Review, negotiate, and accept the terms and conditions of an award or sub-award<\/span><\/td>\nOSP<\/span><\/td>\nIn consultation with OGCC<\/span><\/td>\nAOR\/VP, Financial Affairs<\/span><\/td>\n<\/tr>\n
Provide PI training, as applicable, on roles and responsibilities relative to grants management at Marymount University (MU) (i.e personnel, programmatic, and budget compliance)<\/span><\/td>\n\n\t\t\tOSP<\/span><\/td>\nOGCC for budgetary and financial compliance<\/span><\/td>\n <\/td>\n<\/tr>\n
Prepare and distribute "Budget Load Memo" that summarizes the terms and conditions of the grant or other agreement<\/span><\/td>\n\n\t\t\tOSP <\/span><\/td>\nOGCC; in consultation with PI<\/span><\/td>\n <\/td>\n<\/tr>\n
Confirm that there is compliance regarding regulatory, ethical, and other approvals\/requirements<\/span><\/td>\nPI<\/span><\/td>\nIn consultation with OSP<\/span><\/td>\n <\/td>\n<\/tr>\n
Develop and issue sub-recipient packages (including risk assessments of contracting institutions) (When MU issues sub-award)<\/span><\/td>\n\n\t\t\tOSP<\/span><\/td>\n\n\t\t\tOGCC ; PI<\/span><\/td>\n <\/td>\n<\/tr>\n
Conduct and manage the research, program, or project according to the scope and objectives of the proposal and MU requirements<\/span><\/td>\nPI<\/span><\/td>\n <\/td>\n <\/td>\n<\/tr>\n
Manage personnel working on the sponsored project<\/span><\/td>\nPI<\/span><\/td>\nOSP and OGCC<\/span><\/td>\n <\/td>\n<\/tr>\n
Manage the grant budget, which includes authorizing all expenditures (except the PI's own salary); preparing and submitting requests for payment and personnel; and monitoring spending in each budget line.<\/span><\/td>\n\n

\t\t\tPI<\/span><\/td>\n

OGCC to support budget monitoring efforts; OSP Budget Analyst for review of funding requests<\/span><\/td>\nOSP to confirm allowability of items<\/span><\/td>\n<\/tr>\n
Submit requests for budget modifications within or across major budget categories (i.e. personnel, travel, supplies etc.)<\/span><\/td>\n\n\t\t\tPI<\/span><\/td>\nIn consultation with OSP<\/span><\/td>\n <\/td>\n<\/tr>\n
Review and approve submitted requests for budget modification(s) that do not require sponsor's approval or require minor changes across spending categories<\/span><\/td>\n\n\t\t\tOGCC<\/span><\/td>\nIn consultation with OSP<\/span><\/td>\n\n\t\t\tOGCC<\/span><\/td>\n<\/tr>\n
Determine if budget modifications reach a level that require the sponsor's approval<\/span><\/td>\nOGCC<\/span><\/td>\nIn consultation with OSP<\/span><\/td>\n <\/td>\n<\/tr>\n
Submit a budget modification (not associated with changes in the scope of the project) when a sponsor's approval is required<\/span><\/td>\n\n\t\t\tOGCC<\/span><\/td>\n\n\t\t\tPI; OSP<\/span><\/td>\n\n\t\t\tOGCC<\/span><\/td>\n<\/tr>\n
Submit requests to sponsors to initiate substantial changes to the scope of a project (before initiating any changes); the substantial changes are non-budgetary and require prior approval from the sponsor (i.e. requests for no-cost extensions, changes in Pls etc.)<\/span><\/td>\n\n\t\t\tPI
\n\t\t\t(should prepare request)<\/span><\/td>\n		\n\t\t\tOSP submits the request on behalf of the university<\/span><\/td>\nAOR approves proposed modifications<\/span><\/td>\n<\/tr>\n
\n\t\t\tSubmit a single request which includes a change in the scope of the research, project, or scheduled deliverables and budget (when necessary)<\/span><\/td>\n\n\t\t\tPI
\n\t\t\t(should prepare request)<\/span><\/td>\n		OSP receives the request from the PI; OGCC reviews and approves budget and related financial elements of the request<\/span><\/td>\n\n

\t\t\tAOR<\/span><\/td>\n<\/tr>\n

\n\t\t\tAct as institutional liaison with sponsors on behalf of Marymount University and the PI<\/span><\/td>\nOSP (non-financial issues); OGCC Post-Award financial issues<\/span><\/td>\n <\/td>\n <\/td>\n<\/tr>\n
Prepare payment and reimbursement form for grant spending<\/span><\/td>\nOSP Budget Analyst<\/span><\/td>\nOGCC for consultation<\/span><\/td>\n <\/td>\n<\/tr>\n
Prepare invoices and drawdowns for receipt if funds<\/span><\/td>\nOGCC<\/span><\/td>\n <\/td>\n <\/td>\n<\/tr>\n
Execute cost transfers\/journal entries<\/span><\/td>\nOGCC<\/span><\/td>\nBO<\/span><\/td>\n <\/td>\n<\/tr>\n
Conduct periodic monitoring of financial status of project accounts<\/span><\/td>\nOGCC<\/span><\/td>\nOSP; In consultation with PI<\/span><\/td>\n <\/td>\n<\/tr>\n
Monitor sub-recepients' technical, performance to ensure scope of work is being followed and there is adherence to the timetable.<\/span><\/td>\n\n\t\t\tPI<\/span><\/td>\nOGCC; OSP if satisfactory performance is not being made<\/span><\/td>\n <\/td>\n<\/tr>\n
Prepare and submit any technical, progress, or special reports as required by a sponsor<\/span><\/td>\nPI<\/span><\/td>\nOSP as consultant<\/span><\/td>\n <\/td>\n<\/tr>\n
Prepare and submit fiscal reports as required by sponsor<\/span><\/td>\nOGCC<\/span><\/td>\nPI<\/span><\/td>\n <\/td>\n<\/tr>\n
Distribute and collect effort certification from MU personnel (Each semester-3 times a year)<\/span><\/td>\nOGCC<\/span><\/td>\nPI; OSP for consultation<\/span><\/td>\n <\/td>\n<\/tr>\n
Ensure that effort certification reports for all applicable grant personnel have been completed<\/span><\/td>\nPI<\/span><\/td>\nOGCC<\/span><\/td>\n <\/td>\n<\/tr>\n
Grants Close-Out<\/span><\/strong><\/td>\n <\/td>\n <\/td>\n <\/td>\n<\/tr>\n
Resolve and budgetary discrepancies within the timeline specified by the funding agency<\/span><\/td>\nOGCC<\/span><\/td>\nPI; Budget Analyst<\/span><\/td>\n <\/td>\n<\/tr>\n
Confirm that all financial, technical, invention, and other required reports have been submitted to sponsor prior to closing the program account<\/span><\/td>\n\n\t\t\tOGCC<\/span><\/td>\nPI; OSP for consultation <\/span><\/td>\n <\/td>\n<\/tr>\n
Provide a final financial report on grant spending, with final reconciliation of budget(s), and ensure the return of any unspent funds to the sponsor<\/span><\/td>\n\n\t\t\tOGCC<\/span><\/td>\n\n\t\t\tPI; Budget Analyst<\/span><\/td>\n <\/td>\n<\/tr>\n
Deactivate award in the financial accounting system<\/span><\/td>\nOGCC<\/span><\/td>\nBO<\/span><\/td>\n <\/td>\n<\/tr>\n
Retain all award documentation in a manner that is consistent with the sponsor's and MU's record retention policies<\/span><\/td>\n\n\t\t\tPI, OSP, OGCC<\/span><\/td>\n <\/td>\n <\/td>\n<\/tr>\n
 <\/td>\n <\/td>\n <\/td>\n <\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n","protected":false},"excerpt":{"rendered":"

                        Post-Award Roles and                            Responsibilities     Primary Responsibility    Other         Collaborator(s)     Final Approval(s) Review, negotiate, and accept the terms and conditions of an award or […]<\/p>\n

Read More…<\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"parent":1540,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"page-templates\/left-sidebarpage.php","meta":{"_acf_changed":false,"_lmt_disableupdate":"","_lmt_disable":"","ngg_post_thumbnail":0,"footnotes":""},"acf":[],"yoast_head":"\nPost-Award Roles and Responsibilities - Marymount University<\/title>\n<meta name=\"description\" content=\"                        Post-Award Roles and             . 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