{"id":1542,"date":"2020-09-18T19:11:44","date_gmt":"2020-09-18T19:11:44","guid":{"rendered":"http:\/\/developmenttwo.marymount.edu\/?page_id=1542"},"modified":"2023-11-20T09:38:33","modified_gmt":"2023-11-20T14:38:33","slug":"pre-award-roles-and-responsibilities","status":"publish","type":"page","link":"https:\/\/marymount.edu\/faculty-and-staff\/office-of-sponsored-programs\/pre-award-management\/pre-award-roles-and-responsibilities\/","title":{"rendered":"Pre-Award Roles and Responsibilities"},"content":{"rendered":"\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
Pre-Award Roles and
\nResponsibilities<\/span><\/th>\n		Primary Responsibility<\/span><\/th>\nOther Collaborator(s)<\/span><\/th>\nFinal Approval(s)<\/span><\/th>\n<\/tr>\n<\/thead>\n
Provide guidance and resources for grants proposal development<\/span><\/td>\nOSP<\/span><\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Provide guidance to PIs regarding specific grant announcements (i.e. eligibility requirements, restrictions, etc.)<\/span><\/td>\nOSP<\/span><\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Complete and submit “Request for University Support to Pursue External Funding”<\/span><\/td>\nPI<\/span><\/td>\nSubmit to Dean\/Division Head and then to OSP<\/span><\/td>\nOSP typically; VP, Financial Affairs if significant matching funds or limitations related to indirect costs<\/span><\/td>\n<\/tr>\n
Confirm (or agree to modifications of ) the timeline for submission of proposal documents outlined in the “Request for University Support to Pursue External Funding Form”<\/span><\/td>\nOSP<\/span><\/td>\nInput from PI<\/span><\/td>\nOSP<\/span><\/td>\n<\/tr>\n
Identify a lead person for each section of an application (i.e. narrative, bio sketches, facilities, data management, technical assurances, etc.)<\/span><\/td>\nPI<\/span><\/td>\nOSP for technical assurances<\/span><\/td>\n<\/td>\n<\/tr>\n
Complete body of the proposal<\/span><\/td>\nPI<\/span><\/td>\nCo-Investigators; Collaborators<\/span><\/td>\n<\/td>\n<\/tr>\n
Review PI-prepared proposal to ensure consistency with the sponsor’s requirements and guidelines<\/span><\/td>\nOSP<\/span><\/td>\nConsult with AOR, as appropriate; other subject matter experts<\/span><\/td>\n<\/td>\n<\/tr>\n
Prepare complete proposal for submission to the sponsor<\/span><\/td>\nPI<\/span><\/td>\nOSP is available for consultation, as applicable<\/span><\/td>\n<\/td>\n<\/tr>\n
Obtain official university statistics about the characteristics of Marymount University’s students and faculty, as needed to support the development of a grant<\/span><\/td>\nPI<\/span><\/td>\nOSP assists PI where appropriate; PIE Office for University data<\/span><\/td>\n<\/td>\n<\/tr>\n
Secure approval for needed course release time, as proposed in the project’s budget<\/span><\/td>\nPI<\/span><\/td>\nConsult with OSP for personnel budget requirements<\/span><\/td>\nDean\/Division Head<\/span><\/td>\n<\/tr>\n
Prepare grant budget based on the specific resources and needs of the proposed project<\/span><\/td>\nOSP<\/span><\/td>\nIn consultation with PI<\/span><\/td>\nAOR<\/span><\/td>\n<\/tr>\n
Confirm level(s) of Administrative approval required and submit for review prior to submitting to sponsor, as indicated<\/span><\/td>\nOSP<\/span><\/td>\n<\/td>\nAOR<\/span><\/td>\n<\/tr>\n
Submit approved proposals for funding to the sponsor<\/span><\/td>\nPI<\/span><\/td>\nOSP may upload documents prepared by PI<\/span><\/td>\nAOR confirms accuracy and submits on behalf of the university<\/span><\/td>\n<\/tr>\n
Maintain funding agency’s online user accounts<\/span><\/td>\nOSP<\/span><\/td>\n<\/td>\nAOR<\/span><\/td>\n<\/tr>\n
Provide or obtain institutional certification letters and\/or assurances as required by the funding agency<\/span><\/td>\nOSP<\/span><\/td>\n<\/td>\nAOR<\/span><\/td>\n<\/tr>\n
Coordinate preparation, review, and approval of the University’s “Letters of Commitment,” if required by a funding agency or lead institution (if MU is a sub-recipient)<\/span><\/td>\nOSP<\/span><\/td>\nPI on the award; OGCC<\/span><\/td>\n\n
AOR<\/span><\/div>\n<\/td>\n<\/tr>\n
Prepare, review, and approve sub-award agreements and related materials<\/span><\/td>\nOSP<\/span><\/td>\nOGCC<\/span><\/td>\n\u00a0 \u00a0 \u00a0 \u00a0AOR\/VP,\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 Financial Affairs<\/span><\/td>\n<\/tr>\n
Serve as the primary liaison to manage the administration of the sub-award agreement with the lead organization<\/span><\/td>\nOSP<\/span><\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Assure compliance with federal and non-financial guidelines and regulatory requirements<\/span><\/td>\n\u00a0 \u00a0 \u00a0 \u00a0 \u00a0OSP<\/span><\/td>\n\u00a0 \u00a0 PI<\/span><\/td>\nAOR<\/span><\/td>\n<\/tr>\n
Review and accept the “Notice of Award” on behalf of the university<\/span><\/td>\nOSP<\/span><\/td>\nPI\/OGCC<\/span><\/td>\nAOR<\/span><\/td>\n<\/tr>\n
<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n","protected":false},"excerpt":{"rendered":"

Pre-Award Roles and Responsibilities Primary Responsibility Other Collaborator(s) Final Approval(s) Provide guidance and resources for grants proposal development OSP Provide guidance to PIs regarding specific grant announcements (i.e. eligibility requirements, restrictions, etc.) OSP Complete and submit “Request for University Support to Pursue External Funding” PI Submit to Dean\/Division Head and then to OSP OSP typically; […]<\/p>\n

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