Is there a deadline for applying for financial aid?
What paperwork is needed to apply for financial aid?
What is Marymount’s school code needed when filling out the FAFSA?
Who do I call with questions about FAFSA processing?
Do I have to apply for financial aid every year?
What determines whether or not I will qualify for financial aid?
Because each family is unique, all students are considered for financial aid on an individual basis. A financial aid package is created using three specific factors:
family size, number in college, income, assets, or untaxed income.
tuition and fees, room and board, books and supplies, and a personal allowance as set by the university.
The amount that Marymount tries to meet to help you pay for your education is your need. For example, if your contribution were $1,000 or $10,000 then your need would be calculated by subtracting your contribution from the cost. *Regardless of your income level, there are financial aid options to help meet your need. *
What are the types of aid?
When will my loan proceeds arrive?
Can I get financial aid for study during the summer?
Does my GPA affect my eligibility for federal or state aid?
As required by Federal Regulations, students must maintain a minimum level of academic progress in order to continue receiving federal financial aid. Academic progress of aid recipients will be reviewed annually at the end of spring semester. Students who are not making minimum progress in any of the categories as defined below will be considered to be ineligible to receive financial aid.
Satisfactory Academic Progress Standards:
In order to continue receiving federal financial aid, academic progress is measured in the following three ways:
- Qualitative Standard: A minimum cumulative grade point average (GPA)
- All Undergraduates must maintain a minimum cumulative GPA of at least 2.0
- All Graduate students must maintain a minimum cumulative GPA of at least 3.0
- Quantitative Standard: A minimum completion rate. Completion rates are calculated by dividing the number of completed credits against the number of attempted credits. ALL students must have successfully completed 67% of all hours attempted. This calculation includes all classes taken at Marymount (including developmental). Incompletes, Withdrawals, Repeats and Failing grades all count toward your attempted but not completed credit hours. Transfer credits are counted both in attempted and completed. Students should be aware that, for federal financial aid purposes, you can only receive federal financial aid toward one retake of a previously passed course or its equivalent. This means that once a student has passed a particular course, Financial Aid can count that student as being enrolled in that course only one more time for federal aid purposes.
- Maximum Timeframe for Completion: In addition to the above GPA and completion rate requirements, all UG students must complete their program of study by attempting no more than 150% of the hours normally required for completion. For example, an UG program of study that is normally completed in 120 credit hours, financial aid eligibility will be suspended once it is mathematically impossible for student to graduate before attempting 180 credit hours or more. For a Graduate program requiring 60 credits, coursework must be completed within 5 years, for more than 60 credits, 7 years.
Loss of Eligibility due to Academic Progress:
A student who has lost eligibility to participate in federal student aid for reasons of academic progress will be ineligible for financial aid until they are meeting the minimum requirements.
Appeals will only be accepted for special circumstances. The appeal may not be based upon your need for the assistance OR your lack of knowledge that your assistance was in jeopardy. An appeal must be based upon some unusual situation, condition or other mitigating circumstances which prevented you from passing courses, or which caused you to withdraw from classes. Examples of possible situations include documented serious illness, severe injury or death of a family member.
How to Appeal: You must submit in writing and document the specific reasons for not meeting the minimum requirements and outline your plan for meeting them. Undergraduate students are also required to submit a copy of a developed academic plan from the Center for Teaching and Learning (CTL). The CTL must be able to verify that you will be able to meet the standards by the end of the next semester. Graduate Students must also submit a copy of a developed academic plan from the Chair of your graduate program or Associate Dean of the School for your program that indicates if followed, you will be at the minimum standard by the end of the next semester. IF your appeal is approved, you would be placed on a one semester probation status and must meet the minimum standards at the end of that term. Appeals must be submitted in writing to the attention of the Financial Aid Office Appeals Committee. You will be notified in writing of the committee’s decision.
Will all of my enrolled courses count toward receiving Federal Aid?
Federal Financial Aid for Degree Applicable Courses
Federal Regulations mandate that federal aid cannot be awarded for classes that do not count toward a student’s academic program. If a student is enrolled in courses that do not count toward his or her degree, certificate, or other credentials, they cannot be used to determine enrollment status unless they are eligible remedial courses. It is the student’s responsibility to work with their advisor to ensure their credits meet this requirement.
WHAT AID PROGRAMS DOES THIS AFFECT?
FEDERAL PELL AND SEOG GRANTS, FEDERAL WORK STUDY AND DIRECT LOANS
WHY DO MY CLASSES HAVE TO BE REQUIRED FOR MY DEGREE IN ORDER TO RECEIVE FEDERAL AID?
FEDERAL REGULATIONS MANDATE THAT FUNDS ONLY PAY FOR CLASSES THAT ARE REQUIRED FOR A STUDENTS PROGRAM OF STUDY
I AM NOT RECEIVING FEDERAL AID. WILL MY SCHOLARSHIPS, INSTITUTIONAL
GRANTS, STATE GRANTS, OR GRADUATE ASSISTANTSHIP BE AFFECTED?
NO, ONLY FEDERAL AID IS AFFECTED
HOW DO I ENSURE THAT MY CLASSES ARE REQUIRED FOR MY DEGREE?
LOOK AT YOUR CATALOG FOR THE YEAR YOU ENTERED FOR REQUIREMENTS. CHECK YOUR PROGRAM EVALUATION AND MEET WITH YOUR ADVISOR. IT IS YOUR RESPONSIBILITY TO ENSURE THE COURSES YOU ARE REIGSTERED FOR COUNT TOWARD YOUR DEGREE.
I AM TAKING ELECTIVES, WILL THEY BE INCLUDED?
ELECTIVES THAT ARE REQUIRED FOR YOUR DEGREE WILL BE INCLUDED
WHAT IF I AM ENROLLED IN ELECTIVES THAT ARE NOT REQUIRED FOR MY DEGREE?
THOSE ELECTIVES WON’T BE COUNTED AS PART OF YOUR ENROLLMENT FOR FEDERAL AID ELIGIBILITY
I AM A GRADUATE STUDENT, DO THESE REGULATIONS APPLY TO ME?
YES, GRADUATE STUDENTS MUST BE ENROLLED IN COURSES THAT COUNT TOWARD THEIR DEGREE FOR FEDERAL AID ELIGIBILITY
I AM A DOUBLE MAJOR STUDENT. WHAT PROGRAM REQUIREMENTS WILL BE USED TO VERIFY MY ENROLLMENT FOR DISBURSEMENT?
REFER TO YOUR PROGRAM EVALUATION AND CHECK WITH YOUR ADVISOR
I AM A DUAL DEGREE STUDENT. WHAT PROGRAM REQUIREMENTS WILL BE USED TO VERIFY MY ENROLLMENT FOR DISBURSEMENT?
REFER TO BOTH OF YOUR PROGRAM EVALUATIONS AND DEGREE PLANS. CHECK WITH YOUR ADVISOR. (SCHOOL OF BUSINESS FOR GR STUDENTS WILL HAVE A COMBINED EVALUATION)
IF I CHANGE MY MAJOR, WILL MY NEW MAJOR REQUIREMENTS BE CONSIDERED FOR FUNDING? –
AS LONG AS THE “CHANGE OF ACADEMIC PROGRAM” FORM HAS BEEN APPROVED AND PROCESSED. FORMS ARE AVAILABLE FROM SCHOOL OFFICES, AND THE OFFICE OF THE REGISTRAR
MY MAJOR DOES REQUIRE A MINOR, WILL MY AID DISBURSE FOR MINOR-REQUIRED CLASSES?
AS LONG AS THE “CHANGE OF ACADEMIC PROGRAM” FORM HAS BEEN APPROVED AND PROCESSED. FORMS ARE AVAILABLE FROM SCHOOL OFFICES, AND THE OFFICE OF THE REGISTRAR.
I AM ENROLLED IN 15 CREDITS OF WHICH 6 CREDITS ARE NOT REQUIRED FOR MY DEGREE, WILL MY AID STILL DISBURSE?
YES, BUT ANY FEDERAL AID WILL BE ADJUSTED BASED ON 9 CREDITS. ONLY DEGREE APPLICABLE CREDITS COUNT TOWARD FEDERAL AID
I HAVE QUESTIONS SPECIFIC TO MY ENROLLMENT, WHO SHOULD I CONTACT?
FOR QUESTIONS SPECIFICALLY ABOUT YOUR ENROLLMENT, CONTACT YOUR ADVISOR.
What are my options if I am pursuing a second undergraduate degree?
Each year, the Commonwealth of Virginia determines a grant amount to be awarded to legal residents of Virginia who attend Marymount full-time. The grant amount for this fall and spring is estimated to be $3,270. Qualifying students should submit the VTAG application to the Office of Financial Aid by no later than July 31. Later applications will be considered by the Commonwealth on a funds-available basis. Available to download from the MU Financial Aid web page.Federal Student Loans
In order to apply for any of the following loans, a FAFSA must be filed in order to determine eligibility. The FAFSA is filed online at www.fafsa.ed.gov.The Direct Subsidized Loan enables students to borrow an annual amount based on their grade level and length of program. Under the Subsidized loan program, the federal government will pay the interest until the repayment period begins, six months after the student leaves school.
The Direct Unsubsidized Loan is available for undergraduate students who do not demonstrate financial need. The terms are the same as those for the Direct Subsidized Loan, except that the student is responsible for interest accrued while he or she is in school.
As an independent undergraduate student with a prior degree, the maximum amount that can be borrowed in one academic year is $12,500. If your program of enrollment requires you to enroll fall, spring and summer, you will need to refer to the next item to pursue additional funds.
Private Education Loans
Because the annual amount that can be borrowed under the Direct Loan program is limited to $12,500, most UG students with prior degrees rely on the Private Education Loan program to meet the remainder of their tuition balances, and to provide living expense money to meet their other obligations during this program. Private education loans are credit based, and often can require a co-signer for the best terms. These loans can differ from one lender to the next, so compare the various terms carefully before selecting the one that best meets your needs. The best way to get started on a private loan search is to do a Google Search for “Private Education Loans” Please note that the terms and conditions of the Subsidized and Unsubsidized loans may be more favorable than the terms of private loans.
What happens if I withdraw from all of my classes?
Treatment of Title IV Aid When a Student Withdraws from Marymount University
The law specifies how a school must determine the amount of Title IV program assistance that you earn if you withdraw from school. The Title IV programs that are covered by this law are: Federal Pell Grants, Iraq and Afghanistan Service Grants, TEACH Grants, Direct Loans, Direct PLUS Loans, Federal Supplemental Educational Opportunity Grants (FSEOGs), and Federal Perkins Loans.
Though your aid is posted to your account at the start of each semester, you earn the funds as you complete the semester. If you withdraw during your payment period or period of enrollment the amount of Title IV program assistance that you have earned up to that point is determined by a specific formula. If you received (or Marymount or parent received on your behalf) less assistance than the amount that you earned, you may be able to receive those additional funds. If you received more assistance than you earned, the excess funds must be returned by Marymount and/or you.
The amount of assistance that you have earned is determined on a pro rata basis. For example, if you completed 30% of your payment period or period of enrollment, you earn 30% of the assistance you were originally scheduled to receive. Once you have completed more than 60% of the payment period or period of enrollment, you earn all the assistance that you were scheduled to receive for that period.
If you did not receive all of the funds that you earned, you may be due a post-withdrawal disbursement. If your post-withdrawal disbursement includes loan funds, Marymount must get your permission before it can disburse them. You may choose to decline some or all of the loan funds so that you don’t incur additional debt. Marymount may automatically use all or a portion of your post-withdrawal disbursement of grant funds for tuition, fees, and room and board charges (as contracted with Marymount). Marymount needs your permission to use the post-withdrawal grant disbursement for all other school charges. It may be in your best interest to allow the school to keep the funds to reduce your debt at the school.
If you receive (or Marymount or parent receive on your behalf) excess Title IV program funds that must be returned, Marymount must return a portion of the excess equal to the lesser of:
- Your institutional charges multiplied by the unearned percentage of your funds,
2. The entire amount of excess funds.
Marymount must return this amount even if it didn’t keep this amount of your Title IV program funds.
If Marymount is not required to return all of the excess funds, you must return the remaining amount.
Any loan funds that you must return, you (or your parent for a Direct PLUS Loan) repay in accordance with the terms of the promissory note. That is, you make scheduled payments to the holder of the loan over a period of time.
Any amount of unearned grant funds that you must return is called an overpayment. The maximum amount of a grant overpayment that you must repay is half of the grant funds you received or were scheduled to receive.
You do not have to repay a grant overpayment if the original amount of the overpayment is $50 or less. You must make arrangements with Marymount or the Department of Education to return the unearned grant funds.
The requirements for Title IV program funds when you withdraw are separate from any other refund policy that Marymount may have. Therefore, you may still owe funds to Marymount to cover unpaid institutional charges.
Marymount may also charge you for any Title IV program funds that they were required to return. If you don’t already know Marymount’s refund policy or officially withdrawing procedures from school please read it here: http://www.marymount.edu/Admissions/Student-Accounts/Bill-Payment/Refund-Policy
How do I contact the Student Loan Ombudsman?
What are the eligibility rules with a drug conviction?
Notice of Federal Drug Violations – Title IV
In accordance with Federal regulations, Marymount University is required to annually notify all enrolledstudents regarding the impact on financial aid eligibility for a student who is convicted for any offense,during a period of enrollment for which the student was receiving Title IV, HEA program funds, under any federal or state law involving the possession or sale of illegal drugs will result in the loss of eligibility for any Title IV, HEA grant, loan, or work-study assistance (HEA Sec. 484(r)(1)); (20 U.S.C. 1091(r)(1)).
A student who has been convicted of an offense under any federal or state law involving the possession
or sale of a controlled substance during a period of enrollment for which the student was receiving
financial aid shall not be eligible to receive any federal student aid. Convictions do not count if the
offense was not during such a period, unless the student was denied federal benefits for drug trafficking
by a federal or state judge. A conviction that was reversed, set aside, or removed from the student`s
record does not count, nor does one received when he/she was a juvenile, unless he/she was tried as an
The period of ineligibility for financial aid funds, depending on whether the conviction was for sale or
possession and whether the student had prior convictions, is specified below:
If convicted of any offense involving the possession of a controlled substance, the ineligibility period is:
First Offense. . . . . . . . . . . . . . . . . . . . . . . .1 Year from date of conviction
Second Offense. . . . . . . . . . . . . . . . . . . . . 2 Years from date of conviction
Three or more Offenses. . . . . . . . . . . . . . . Indefinite period
If convicted of any offense involving the sale of a controlled substance, the ineligibility period is:
First Offense…………………………………………2 years from date of conviction
Second Offense. . . . . . . . . . . . . . . . . . . . . . Indefinite period
If a student is convicted of both possessing and selling illegal drugs, and the periods of ineligibility differ from one another, the student will be ineligible for financial aid for the longer period of time.
REGAINING ELIGIBILITY: A student may regain eligibility for federal financial aid after the required period of time has elapsed since the conviction, or if the conviction is reversed, set aside, or removed from the student`s record so that fewer than two convictions for sale or three convictions for possession remain on the record, or if the student can certify completion of a qualified drug rehabilitation program.
A qualified drug rehabilitation program must include at least two unannounced drug tests and must also
satisfy at least one of the following requirements:
. Be qualified to receive funds directly or indirectly from a federal, state, or local government program
. Be qualified to receive payment directly or indirectly from a federally or state-licensed insurance
. Be administered or recognized by a federal, state, or local government agency or court
. Be administered or recognized by a federally or state-licensed hospital, health clinic or medical doctor
It is the student`s responsibility to certify to the Office of Student Financial Aid that the student has
successfully completed a rehabilitation program.
What happens to my Pell Grant if I drop a course?
If you are receiving Pell funds and choose to drop credits between the first day of class and the last day to drop classes with a partial refund, your Pell Grant will be reduced to reflect your new enrollment load. Refer to the Academic Calender for each semesters official dates.
For example, if you are a full-time student on the first day of classes but drop to half-time on or before the last day to drop classes with a partial refund your Pell Grant will be prorated to reflect your half-time enrollment status.
If dropping a class does not reduce your enrollment load (for example your start at 15 credits but drop to 12 – still full-time), your Pell Grant will remain the same.
Are there any federal loan forgiveness programs for Educators?
What if I want more information about loan repayment?
Will my student’s financial aid or scholarship apply when s/he studies abroad?
Do I have to attend classes to receive federal financial aid?
Per federal regulations, you establish eligibility for aid only if you actually begin attending your classes. Therefore, your presence in a class will be documented by the instructor through taking roll. This will be done at one of the class meetings within the first two weeks of class for a regular fall/spring semester (shorter time frames apply for mini-terms like summer).
All courses must be verified. Note that this policy also applies to online classes, Study Abroad, and internships – although the methods of “attendance collection” are modified.
Processing of federal aid is affected by non-attendance in the following ways:
- For summer terms, no federal aid will be released until attendance is confirmed
- Following the last day to add/drop for the term, enrollment information will be evaluated based on the courses in which you are registered. These are the credit hours that will be used to determine your final aid eligibility for the term. Please review the academic calendar to confirm the last day to add/drop for each term.
After the last day to add/drop, you will be dropped from classes that you failed to attend and “W” grades will be posted to your record. You will still be responsible for tuition and fees.
What are the office hours?
The Financial Aid Office is open Monday through Friday, 9 a.m. to 5 p.m.
Walk-ins are welcome anytime during business hours. An appointment with the professional staff can be made if neccesary.
When can I expect my financial aid refund?
Per Federal Regulations, Marymount University will be updating their course attendance confirmation policy and procedures beginning with the Spring 2019 semester. This newly implemented regulation will impact when federal aid is disbursed and refunded to students.
In previous years, Marymount disbursed federal aid on the first day of classes, and refunded any excess funds to students within 14 days of the disbursement. Due to the newly implemented regulations, the University will not disburse federal aid once classes begin until after attendance has been confirmed. Marymount realizes how important the refund of excess federal funds is to many students; therefore, in order to comply with the new regulation and still meet the needs of our students, Marymount will be offering an Early Refund Period to qualifying students.
Beginning Spring 2019, students awarded federal aid (Unsubsized Loans, Subsidized Loans, Parent PLUS Loan, Grad PLUS Loans, Pell Grant or SEOG Grant) and wish to receive an early refund of any excess federal funds (if applicable) before the attendance confirmation period, must complete the following steps no later than January 2nd, 2019.
Student must be registered for the number of credits for which their award was based.
All courses must count toward your degree program.
All steps to accept federal loans (Master Promissory Note/Entrance Counseling, Parent Plus/Grad Plus Application) must be completed (If not already completed)
Students who have completed these steps by January 2nd, 2019, and have excess funds, will be eligible to receive their refund before classes begin on January 14th, 2019. Once classes begin, NO FEDERAL AID WILL BE DISBURSED to a student’s account until attendance confirmation has been completed. This confirmation process may take up to six weeks after the first day of classes. Students who receive an early refund and then make changes to their schedule or Financial Aid award, will be responsible for any additional charges incurred as a result of these changes.
Due to the new attendance regulation and change in financial aid disbursement, Student Accounts will also be changing the availability of Book Credits in the Spring semester. Book Credits will be available beginning January 14th, 2019 (the first day of class) thru February 8th, 2019. Students who are unable to complete the necessary early refund steps by the deadline, will still be able to use their excess undisbursed federal aid for Book Credits. For more information about Book Credits, please contact the Office of Student Accounts at (703) 284-1530.
Please note that all other aid (besides federal aid) will be disbursed and refunded throughout the attendance confirmation period as usual.
If you have any questions or concerns, please do not hesitate to contact Student Accounts. As always, our office has an open door policy Monday through Friday 9am-5pm. You can also reach us via phone at 703-284-1490 or by email at email@example.com.
What if I am taking a different number of credits then what is required on my award letter?
What is the latest information about emergency funding as a result of COVID-19?
We are providing the latest information sent in a May 8 email to all students from the Office of Academic Affairs:
As you heard at last week’s town hall, Marymount is the recipient of federal funding through the Higher Education Emergency Relief Funds for Student Aid under the CARES Act (Coronavirus Aid, Relieve, and Economic Security Act). Due to new guidance from the Department of Education received on Friday, May 1, Marymount has had to shift its approach to the distribution of these funds.
We are acting quickly to disburse these funds to you, the students. Currently enrolled students deemed eligible per the CARES Act will receive funds to assist them with expenses related to the disruption of campus operations due to the COVID-19 pandemic. Funding amounts were determined by student financial need as evidence by the estimated family contribution (EFC) calculation based upon the student’s FAFSA.
By accepting these funds, students agree to use them toward expenses related to the disruption of Marymount campus operations due to coronavirus (e.g. food, housing, course materials, technology, health care, and child care). Additionally, the IRS has announced these funds are not considered income; therefore they are not taxable.
Are you eligible and what action do you need to take?
Under the CARES Act, emergency funds are available to students who are currently enrolled in a degree program and who must be a U.S citizen or national, a permanent resident, or an eligible noncitizen. In addition, graduating students are not eligible for these emergency funds. Eligible students must have a completed a FAFSA to obtain aid.
Eligible students who have completed a FAFSA for the 2019-2020 academic year do not need to take any action to receive their CARES Act emergency funds.
However, eligible students who have not submitted a FAFSA should do so by Wednesday, May 20 in order to be considered for CARES Act emergency funds. To complete the 2019-2020 FAFSA, go to www.fafsa.ed.gov
Eligible students should verify that their address on file at Marymount is up-to-date and accurate.
Can I receive any assistance if I am not eligible under the CARES Act?
The CARES Act emergency funds are available to students who are currently enrolled in a degree program and who must be a U.S citizen or national, a permanent resident, or an eligible noncitizen. Unfortunately, international students, DACA students, non-documented immigrants, and graduating seniors are not eligible under the CARES Act. However, Marymount has established separate funding opportunities for students not eligible under the CARES Act but who have been impacted by COVID-19. Marymount is working to assist those who fall into this ineligibility category. More details will be forthcoming, but at this time, there is no action that is required on your part if you are ineligible under the CARES Act.
Did you previously submit an Emergency Tuition Assistance application?
Due to the receipt of the CARES Act emergency funds, the Emergency Tuition Assistance has been discontinued. If you submitted an application for Emergency Tuition Assistance, your circumstances have been taken into consideration when dispensing the CARES Act emergency funds. If eligible, you can receive emergency funding under the CARES Act as explained below.
If you previously submitted an Emergency Tuition Assistance application,
o If you are eligible under the CARES Act and you completed a FAFSA for the 2019-2020 academic year, you do not need to take any action to receive their CARES Act emergency funds
o If you are eligible under the CARES Act and you have not submitted a FAFSA, you should do so by Wednesday, May 20 in order to be considered for CARES Act funds.
o If you are not eligible under the CARES Act; Marymount is working to assist those who fall into this ineligibility category. More details will be forthcoming, but at this time, there is no action that is required on your part.
Eligible students should verify that their address on file at Marymount is up-to-date and accurate.
Please note as indicated above, by accepting these funds, students agree to use them toward expenses related to the disruption of Marymount campus operations due to coronavirus (e.g. food, housing, course materials, technology, health care, and child care).
Finally, we would like to note how impressed we are with your resilience this semester and thank you for your continued adaptability. We wish you a successful conclusion to the Spring 2020 semester, and we look forward to seeing you back on campus soon.
If you have a question about receiving emergency funds as a result of COVID-19, please email the COVID-19 hotline (firstname.lastname@example.org).