Emergency Notification Policy
When students are absent due to a crisis situation or unexpected, serious illness and unable to contact their individual instructors directly, the Office of Student Development can send out an Emergency Notification. What is an Emergency Notification?
-An e-mail notification from the Office of Student Development to a student's instructors and University officials. A copy of this message is sent to the student as well.
-An announcement that an emergency situation (his/her own hospitalization, assault, accident, death in the family, etc.) prevents a student from contacting instructors directly and may also prevent him/her from fulfilling his/her academic responsibilities.
-A source of information so faculty can anticipate the absence and, sometimes, can know when to expect the student to return to class.
-A written reminder that the student should work directly with his/her instructors to determine how to complete any missed coursework during the absence.
Each instructor has the authority to make decisions about students' absences and how the absence will affect students' grades. The Student Development staff encourage faculty to keep in mind that students who utilize the emergency notification service are typically recovering from a crisis and would benefit from appropriate consideration. How to initiate an Emergency Notification
Contact the Office of Student Development by phone at 703-284-1615 or by e-mail firstname.lastname@example.org. Be prepared to provide a detailed description of the emergency circumstances, as well as a reasonable explanation as to why the student is unable to contact his/her instructors directly. If possible, please include the length of time the student will be absent from classes. Emergency Notification Guidelines
-An Emergency Notification is NOT appropriate for non-emergency situations (e.g. car problems, planned absences, minor illnesses, or a past absence).
-An Emergency Notification is NOT a request or mandate to excuse an absence. (This decision is at the sole discretion of the instructor).
-An Emergency Notification is NOT a requirement for students. If a student contacts instructors about an emergency situation directly, it is not necessary to involve the Office of Student Development as arrangements are made to resolve the absence.
-Instructors are always welcome to share information with the Student Development staff about any student concern. Instructors may also contact the student directly to discuss the student's responsibility for completing missed course work, as well as any documentation required by the instructor when the student returns.
-An Emergency Notification is NOT verification that the information the student has provided is true, however, the Offices of Student Development will request documentation of the absence. (Documentation may include letters, notes, or discharge papers from Student Health Center, physicians, or hospitals; obituaries; or other official documents.)
-The staff in Office of Student Development typically contacts the student after the emergency notification process to offer support and assistance as the student resumes his/her academic responsibilities.
-Knowing each student's situation helps us provide the immediate help needed and to be better prepared when the student is able to return to class.
To request an absence letter, please fill out the absence request form
and return it to the Office of Student Development via fax (703-524-8763), email email@example.com
, or in person.