|Set up a hiring timeline
||This timeline will help you determine the steps you need to take and will provide better service to the students applying to your position. You can establish a timeline based on the number of applicants you are looking for or by having the posting open for a set amount of time.
|Post a Position
||All jobs must be posted online through the Jobs4Saints site.
||To best serve students as they apply to jobs on campus, it is important to continuously update their status to reflect where they are in your hiring process.
|Narrow the applicant pool
||There are many ways you may choose to do this such as looking for certain qualifications, e-mailing first round questions, looking for certain availability, etc. Each hiring manager should determine what will work best for his/her needs.
|Federal Work-Study Priority
The University is required by Federal Work-Study (FWS) guidelines to offer employment opportunities to all FWS recipients. Because of that, FWS recipients receive priority in applying for campus jobs as outlined below
- Before August 15: Only applications submitted by FWS recipients will be forwarded to hiring mangers.
- Exception: Student leadership positions such as Resident Assistant, Peer Mentor, and LRC Tutor are open to all students regardless of FWS status.
- After August 15: All eligible student applications will be forwarded to hiring managers.
FWS recipients and student employees returning to their previous campus positions should be hired first, and then new applications will be considered for remaining vacancies. Applications remain active until the position has been filled.
|Notify students who will not be hired
||As you narrow your applicant pool, please be sure to either call or e-mail each student so they know that they will not be hired for that position. An easy way to do this is by sending a blind copy e-mail.
||You may choose to conduct interviews over e-mail, phone, or in person. These are typically somewhat informal, though a student would surely benefit from a more structured process. The Center for Career Services offers possible questions students may be asked in a job interview.
|Make an offer and hire your student
||Once you have determined the student(s) you would like to hire, contact them and offer them the job. Make sure they have verbally accepted the job before changing their status to “Offer Accepted-Hired.” This is important because students are only allowed to hold one on-campus job. So, once they are offered one position their applications to any other positions will be withdrawn.
|After a student is hired
||Once a student is hired it will take at least 24 hours before employment paperwork is ready. Both the student and the hiring manager will receive an e-mail from the Student Employment Office with more information. STUDENTS CANNOT WORK UNTIL PAPERWORK IS COMPLETED WITH HUMAN RESOURCE SERVICES. Employers should request a Student Employment Paperwork Receipt before scheduling student employees.
|Student Employee Paperwork
||All new and returning students must complete an I-9 form, tax forms, and a confidentiality agreement form before beginning work. America Reads Literacy Program employees must also complete a background investigation form before beginning work. Students must update employment paperwork at the start of the academic and summer employment periods.