There are many dates that are important for you to know regarding managing the student employment process within your area or department. Below are specific dates or timeframes that will be helpful for you to know, especially in relation to the each year to transition between academic year and summer hiring.
First day of fall semester – Start of academic year student employment period
First business day of October – Last day of the calendar year to hire international students who do not have a Social Security Number
The Social Security Administration may take up to 12 weeks to issue a Social Security Number for international students. In order to ensure all students have a Social Security Number when student employment wages are reported to the IRS at the end of each calendar year, international students who need to apply for a Social Security Number must be hired by this date. International students hired after this date who do not already have a Social Security Number may be considered to begin work after January 1 of the following year.
Last business day in March – Last day to hire students for the academic year
First Monday in April – First day to post summer session positions
First week of April – Student Employee Performance Evaluation/Re-hire forms sent to employers
Third Monday in April – Student Employee Performance Evaluation/Re-hire forms due AND first day to post the following academic year’s postings
Last day of fall/spring semester classes – Last day of scheduled student employment for the academic year
First day of summer session – Start of summer student employment period
Last business day of June – Last day to hire students for the summer student employment period